What is the purpose of an HRIS?
An HRIS, also known as a Human Resource Information System, is the crossover between HR teams and software. It’s a tool that allows HR teams to automate processes and work through certain tasks electronically, and having the best HR system possible can be hugely effective in helping businesses of all different sizes run more efficiently. From accounting and payroll to employee management and planning costs, there are many aspects of running a business that can be made easier through HRIS. But what exactly are the benefits of implementing an HRIS and what should businesses consider if they’re unsure?
Benefits to HRIS
HR departments in any organisation are critical to the success of the business, carrying out a wide variety of crucial functions. From building and encouraging a healthy company culture to employee onboarding, administration and training staff, they’re the backbone of the company. But labour costs to carry out these various tasks is a huge expense, not to mention difficult for teams to manage. HRIS is a vital tool in ensuring that these tasks are carried out more easily, by streamlining and even automating them in some cases.
Some of the main benefits of implementing HRIS include expediting recurring tasks, improving the ability to reach larger candidate pools for new vacancies, making the recruitment process much easier and more accurate, quicker onboarding and reducing paper files and storage through a more secure data storage system. HRIS provides more empowerment to staff and a potential for greater employee engagement by enabling them to use self-service options, as well as improving the collaboration between departments in the organisation. The latter of these is particularly key for companies which have expanded to multiple locations, ensuring that all employees can access the same information at any time or location.
HRIS doesn’t just make carrying these tasks out easier but it also provides greater accuracy, as there is less room for human error. HR tasks are highly regulated and therefore, even a small error could incur serious legal ramifications or even financial loss for the business. An HRIS drastically reduces this risk and can even provide guidance to avoid these issues before they get worse.
What to Consider When Choosing an HRIS
An HRIS benefits organisations in several ways, but chiefly in its ability to reduce issues that could negatively impact the business, such as errors from human oversight or labour issues. What’s more, HRIS can assist companies in ensuring compliance with different data regulations which can help to avoid penalties and improves the reputation of the business. Software such as this is a great asset to any business who wants to streamline their processes and provide HR teams with the time to work on more pressing, strategic issues rather than utilising all of their time on manual tasks. An HRIS can help HR departments put their skills and experience towards tasks that can better serve the business and help them reach broader goals, providing efficiency, speed and accuracy as well as greater security